In every office, communication is key-not just between coworkers, but also through the signs we post around the workspace. Whether it’s a simple “Out of Order” note on a coffee machine or a “Do Not Enter” sign on a restricted area, these small printables help create a safe, efficient, and professional environment. If you’re managing an office, running a small business, or simply want to keep your workplace better organized, having access to ready-to-use printable signs for office use can save you time and trouble. Below, we’ve rounded up 10 essential office signs you can download and print for free, along with tips on how and where to use them.
1. Out of Order Sign
Every office has that one printer, elevator, or restroom that suddenly stops working. When that happens, a clear Out of Order Sign Printable helps prevent confusion and unnecessary damage. You can tape it to a door, machine, or wall while maintenance is in progress. Choose from horizontal or vertical layouts depending on the surface space.
2. Restroom Closed Sign
Plumbing issues or cleaning schedules often require a restroom to be temporarily closed. In such situations, using a Restroom Closed Sign helps inform staff and visitors immediately without awkward conversations. You can laminate this sign to reuse whenever needed.
3. Do Not Enter Sign
Restricted areas, storage rooms, or cleaning zones need to be clearly marked. A bold and visible Do Not Enter Sign Printable PDF ensures that employees and clients don’t walk into the wrong space. These signs are especially useful in medical offices, IT server rooms, or during construction/renovation.
4. Elevator Out of Order Sign
If your building has multiple floors, an elevator malfunction can be a huge inconvenience. Placing a Elevator Out of Order Sign PDF near the entrance or elevator buttons not only informs everyone but also reduces foot traffic and complaints. Print it in A4 size and use clear tape or a sign holder for best visibility.
5. Coffee Machine Out of Order
Coffee fuels productivity in most workplaces. But what if the beloved coffee maker breaks down? Instead of sticky notes, use a clean and professional Coffee Maker Out of Order Sign Printable PDF to notify staff. Bonus tip: Pair it with a note saying when it’ll be fixed-it shows you care.
6. Conference Room In Use
Ever had someone walk into your meeting without knocking? Avoid these interruptions with a simple Conference Room In Use sign. Hang it outside the room when meetings are in session. You can customize it with time slots or event titles. We’ll soon be adding this sign to our collection-stay tuned!
7. Quiet Please Sign
If your office has a meditation area, recording room, or just values quiet zones, a Quiet Please Sign can be surprisingly effective. Post it near sensitive areas where minimal noise is needed. It’s a small detail that makes a big difference in focus and productivity.
8. Handwashing Sign
Reminding staff to wash their hands is not just for hospitals anymore. Use Handwashing Signs in restrooms and kitchen areas to promote hygiene. This is especially important in post-pandemic workplace policies. Coming soon to our printable library-check back for free downloads.
9. Emergency Exit Sign
In case of an emergency, your staff needs to know exactly where to go. Emergency Exit Signs are a safety essential. If you don’t have permanent signage, a temporary printable sign can be helpful during events or drills. We’re working on multiple emergency sign templates. Request one if you need it sooner.
10. Welcome Sign
Create a friendly vibe in your reception area or front desk with a printable Welcome Sign. Customize it with your company logo or message for visitors. You can also use seasonal versions-like “Welcome Spring” or “Happy Holidays.”
Bonus: Coloring Pages for Break Areas
Want to give employees a mental break during long workdays? You’d be surprised how many adults enjoy coloring for stress relief. Check out our collection of Free Printable Coloring Pages – perfect for office wellness corners or team-building activities.
Final Thoughts
Printable signs are a small investment of time with a big return in clarity and professionalism. The best part? You don’t need to spend on fancy design tools or commercial licenses. All the signs listed above are free to download, designed in A4 size, and available instantly. We recommend printing them on good-quality paper and, if possible, laminating for reuse. Keep a few in your drawer or digital folder so you’re always prepared. Looking for more? Visit our Downloads section or explore the Home page for all the latest additions.
Need a custom sign? Let us know, and we might just add it to our free printable library!
